Oregon Public Universities

 

Classification Specifications

EDUCATION PROGRAM ASSISTANT 1

Classification Number: 2312

SALARY RANGE

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Salary Range 18 $2664 $2769 $2892 $3016 $3152 $3300 $3458 $3623 $3796 $3975

GENERAL DESCRIPTION OF CLASS

The Education Program Assistant is comprised of two classifications that support an educational program through the delivery, coordination, promotion, and evaluation of program elements. Examples of programs included in the allocation of these classifications are the 4-H Youth Development Program, Nutrition, and Master Gardener.

DISTINGUISHING FEATURES

This is the first level of a two level series. The characteristics and duties of each level are generally additive to higher-level classifications. Level 2 may perform some or all of the duties of lower- level classifications.

At this level, the Education Program Assistant 1 supports an educational program through the delivery of pre-approved curricula, assisting the supervisor or designee in the creation and dissemination of promotional materials, and collecting and entering program evaluation data. This level is distinguished from the higher level by the absence of responsibility for developing programs and collaborative community partnerships independently, initiating program changes, and providing lead work to lower-level staff.

DUTIES AND RESPONSIBILITIES

The duties listed below are not inclusive but characteristic of the type and level of work associated with this class. Individual positions may perform all or some combination of the duties listed below as well as other related duties.

  1. Educational Delivery. Typical tasks: Deliver an approved curriculum in formal or informal settings; i.e. classroom, agency, community center, or participant's home. Educational delivery may include the assistance of volunteers, students, or interns. Adapt curriculum to fit local context with supervisor approval, including lesson planning. Prepare and assemble materials and supplies for classes; purchase supplies.Choose and select educational resources, activities, handouts, and provide take-home materials that reinforce learning with supervisor approval. Conduct educational presentations at fairs and community events. Provide classroom management practices.
  2. Program Assistance. Typical tasks: Arrange daily schedule of events and related logistics. Schedule class locations and groups. Assign speakers and volunteers to workshops or learning activities. Set-up and clean-up for events. Assist with assigning daily tasks of volunteers.
  3. Outreach and Engagement. Typical tasks: Assist supervisor or designee to identify new program opportunities including event or class locations. Distribute outreach and promotional materials i.e. flyers and posters. Provide demonstrations at public events in the community. Assemble educational displays and promotional exhibits. Recruit participants for programs.
  4. Records and Reports. Collect data to register and enroll participants. Maintain participant records including input of online data. Collect and enter program evaluation data. Input and submit record of work performed and complete other university reporting requirements; i.e. time and attendance, travel and reimbursement.

PROBLEM-SOLVING AND DECISION-MAKING

Education Program Assistants must be able to assess the needs of the learner and plan lessons accordingly. Adjustments may be needed due to budget or time constraints and the Educational Program Assistant must be flexible to environmental changes. An Education Program Assistant must be able to manage minor conflict in different settings and resolve disruptive behavior.

ACCOUNTABILITY

Employees in this class often work in the community and receive regular or daily supervision; higher level staff may review their work and provide information to the supervisor. A faculty member helps them in setting performance goals and monitors progress toward those goals. Work is reviewed through routine discussions of progress and results, field visits and on-site review. Work assignments are received verbally and in writing. Employees in this class use university and department/unit policies and procedures, applicable State and Federal program policies and departmental procedures as guidelines in the completion of their work.

RELATIONSHIPS WITH OTHERS

Employees in this class have regular contact with the public, in person and by telephone or email, to promote awareness of interest in a program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners to deliver educational programs. Education Program Assistants work collaboratively with new employees, student workers, and volunteers.

GENERAL INFORMATION

Employees in this class often work in the field, at client locations or in diverse settings associated with the position's location and purpose. Positions are found on university campuses and in multiple locations throughout the state. Employees have access to a personal vehicle, and routinely check in and maintain contact with their base office. The position requires the willingness to work within multiple environments.

MINIMUM QUALIFICATIONS

  • High School Diploma or equivalent and at least two years of relevant experience (paid or volunteer), supporting community programs that serve children, youth, or adults OR
  • Associate Degree and one year of work experience (paid or volunteer) which must be working in youth development programs, adult education, teaching, program delivery or related functions.

AND

  • Demonstrated oral and written communication skills.
  • Demonstrated skill to work with diverse audiences.
  • Demonstrated skill to use computers for word processing, data management, and communications.