Oregon Public Universities

 

Classification Specifications

PUBLIC INFORMATION ASSISTANT

Classification Number: 2110

SALARY RANGE

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Salary Range 17 $2581 $2691 $2797 $2921 $3046 $3184 $3333 $3493 $3659 $3834

GENERAL DESCRIPTION OF CLASS

The PUBLIC INFORMATION ASSISTANT gathers, packages and distributes general or special interest information about programs, projects, or activities of a division or unit of State government.

DISTINGUISHING FEATURES

This is the first level of a three-level series of classes. More direct supervision and guidance distinguish it from the higher level. Employees also have less frequent opportunity and latitude to respond to media or public inquiries about agency programs and activities.

DUTIES AND RESPONSIBILITIES

The duties listed below are not inclusive but characterize the type and level of work associated with this class. Individual positions may do all or some combination of the duties listed below as well as other related duties.

  1. Information Gathering. Review agency documents or files to gain background information on assigned topic. Search photo, video, or audio files for relevant illustrations. Gather additional information through public library research. Interview agency management or staff to obtain information about the subject. Record interviews on videotape or tape recorder. Take still, motion picture, or video pictures. Travel to specific job sites for firsthand observations about topic. Attend public meetings to observe and record public interest and response. Prepare and use questionnaires or surveys to learn about employee or public interest in, understanding of, or response to subject activities.
  2. Production. Design, write, edit, and produce publications (e.g., brochures or newsletters). Design and edit product materials for specific target audiences. Prepare material for publication by overseeing or doing cut and paste techniques to layout text and graphics. May assign and review tasks and provide guidance to student employees or interns. Submit product to supervisor or program staff for review and approval. Make recommended or required changes in product material. Produce or oversee production of final product. Coordinate production standards and schedules with editors, printers, artists, photographers, etc. Assure periodic reproduction of print, video or audio materials. Assure product distribution. Draft news releases or special interest stories for media release. Write radio, television, or motion picture scripts for spot announcements, training, or informational productions. Prepare audiovisual presentations including scripting voice-overs and sequencing and synchronizing slides and graphics. Edit and reproduce film, video and audiotapes. Maintain resource files of persons, groups or organizations able to give general information related to program and activities. Maintain lists of technical resources able to help with information analysis and interpretation. Maintain distribution lists and production resources.
  3. Public Relations. Give general information orally or in writing in response to public or media inquiries. Make public presentations related to programs, policies and procedures. Refer technical or potentially controversial questions to supervisor or appropriate staff.

RELATIONSHIPS WITH OTHERS

Employees in this class have frequent in person, telephone and written contact with agency staff and management. These contacts are to obtain information about specific aspects of agency activities, programs, policies and procedures for use in a public information program. There is frequent telephone, in-person or written contact with printers, editors, designers, photographers, etc. to coordinate production of information materials. There is occasional telephone or in-person contact with members of the media or public to respond to general inquiries about agency or unit activities, policies or procedures.

SUPERVISION RECEIVED

Employees in this class receive specific assignments from a unit supervisor or manager. Work review occurs in progress or upon completion, depending on the intricacy of the assignment. A superior reviews work for accuracy, timeliness and effectiveness in promoting or explaining agency or program goals, policies and procedures. Consultation with the supervisor or technical resources and agency statutes, goals, policies

GENERAL INFORMATION

Positions occasionally require irregular hours and statewide travel.

MINIMUM QUALIFICATIONS

  • Two years of experience gathering information, writing and/or producing materials, and presenting materials to selected audiences; OR  
  • A Bachelor's degree in Journalism, Communication, or a closely-related field.