Oregon Public Universities

 

Classification Specifications

GRANTS/CONTRACTS COORDINATOR

Classification Number: 0430

SALARY RANGE

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Salary Range 24 $3458 $3623 $3796 $3975 $4175 $4372 $4581 $4800 $5037 $5285

GENERAL DESCRIPTION

The GRANTS/CONTRACTS COORDINATOR applies for and monitors grant funds for agency programs and projects and/or enters into and administers contracts with other governmental agencies or the public for the provision of services.

DISTINGUISHING FEATURES

This is a single classification and not currently part of a series of classes.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below.

  1. Grant Planning and Development. Typical tasks: interprets Federal/State guidelines and requirements; collects data; works with agency management to identify priorities; develops policy statements and annual plan; prepares grant budget and application; reviews applications for funding and process.
  2. Contract Negotiation. Typical tasks: translates program requirements into contract terms in consultation with agency management; develops or ensures development of contract requirements containing quantifiable specifications and measurable performance criteria; may use "Request for Proposal" to gather information from potential contractors leading to the awarding of a contract; represents the agency to potential contractors to negotiate and clarify contract issues; may negotiate within contract service requirements; composes contract wording and calculate contract payment rates and amounts.
  3. Grant/Contract Administration. Typical tasks: administers accounting, reporting, and other management requirements with grant recipients or contractors; reviews plans/agreements, schedules, budgets, progress reports, or other grant/contract monitoring instruments to ensure contract or grant project/program performance; may conduct on-site reviews; identifies and resolves problems, assures appropriate and timely correction of grant administration and/or contract compliance issues.
  4. Technical Assistance. Typical tasks: provides consultation, advice, and direction to all levels of agency staff regarding grant and/or contracting issues and methods which will best meet legal requirements and agency objectives; safeguards the integrity of grant administration or contracted services and protects the agency from financial losses due to adverse legal action or audit irregularities; responds to requests for information from other agencies, other governmental entities, and the public; develops guidelines for internal and public use relative to grant application and administration and/or contract requirements.

RELATIONSHIPS WITH OTHERS

Daily in-person and telephone contact within the organization which may include all levels of staff to exchange information and provide interpretation of policies and regulations. Regular contact with workers from other agencies (Federal, State, and local) to exchange information and with the public to explain requirements.

SUPERVISION RECEIVED

Works under general supervision of a supervisor or manager. Uses agency and program related statutes, regulations, and other guidelines and interpretations. Consults with supervisor as necessary to obtain clarification of expected results, reports on progress toward completion of assignments, confirms interpretation of regulations and policies, or seek guidance in complicated or unclearly defined areas.

GENERAL INFORMATION

Positions are found in central and remote locations throughout State government (e.g., general government agencies, human or natural resource agencies, correctional, mental health, or higher education institutions, etc.). They require the willingness to work within the environment associated with the position's location. They require the willingness to travel in-state including some overnight trips.

MINIMUM QUALIFICATIONS

  • Two years of grant/contract coordination experience with responsibility for obtaining and monitoring the use of grant funds and/or negotiating and administering public or private service contracts; AND 
  • A Bachelor's degree in Business Administration with major courses in Accounting, Finance, or a related field.

Three additional years of the above experience may substitute for the degree requirement. Some positions may also require experience locating sources of available grant funds and developing programs that qualify for those funds.