Oregon Public Universities

 

Classification Specifications

MANAGEMENT ANALYST 3

Classification Number: 1182

SALARY RANGE

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Salary Range 26 $3834 $4015 $4217 $4416 $4627 $4848 $5087 $5338 $5601 $5868

GENERAL DESCRIPTION OF CLASS

The MANAGEMENT ANALYST 3 designs, plans, and coordinates or conducts analytical management studies of program policies, organizational structures and budgetary, operational, or other administrative systems and provides consultation on legislative or administrative issues, program planning, fiscal, and/or human resource management. Employees in this class provide management support for decision making, recommend policy, and promote administrative improvements.

DISTINGUISHING FEATURES

This is the third level of a three-level series. It is distinguished from the lower levels by conducting analytical studies requiring seasoned performance and decision making responsibilities in designing, coordinating, and implementing studies within a multifaceted agency or statewide within an area of expertise. At this level studies require theoretical research involving multidimensional variables and interrelationships between diverse and separate systems. The class is further distinguished by the requirement to effectively deal with sensitive or political issues.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below.

  1. Issues Research. Typical tasks: conducts or directs analysis of legislation, judicial activities, policy, and administrative issues affecting assigned department or areas of technical specialization; meets with management to establish priorities for projects in key areas; determines priorities for evaluation and conducts or coordinates the evaluation of existing or proposed administrative activities for effectiveness, efficiency, and conformity to established or agreed upon guidelines; determines quality of existing policies, services, and resource allocations and considers benefits of alternative systems; may conduct or direct studies of agency operations and their relationships to other State or local government on specific topics and determines economic and fiscal impact of proposals on the public and private sector.
  2. Recommendations/Implementation. Typical tasks: develops recommendations and alternatives and financial program and/or operational impact statements; recommends funding priorities for broad program areas; documents, presents, and justifies program recommendations; drafts or reviews and comments on legislative proposals or administrative rules; reviews and suggests modifications of department goals and objectives, planning and program activities to improve policy coordination with other departments; ensures follow-up on implementation of recommendations; communicates budget, program, and/or administrative policies and procedures and provides training as necessary.
  3. Budget Analysis. Typical tasks: analyzes and implements budget for assigned agency; develops biennial budget requests, including decision packages; analyzes current budget and programs for problems or adjustments which impact budget projections; provides consultation to program staff during budget development process; analyzes budget requests considering available resources and recommends funding priorities for department programs, documents and justifies budget recommendations; assures compliance during all phases of budget cycle; coordinates cost allocations and implements reallocations as necessary; evaluates budgetary impact of staffing/organizational changes or other administrative activities, and the relationship of programs and appropriations, and recommends actions to promote effective, efficient program service delivery; prepares budgetary aspects of Emergency Board requests and assists as needed in presentation of requests; analyzes budgetary impact of collective bargaining proposals, staffing/organizational changes, or other administrative activities; researches and completes special budget reports and projects as assigned.
  4. Technical Assistance. Typical tasks: acts as principal liaison for the agency with legislature or Executive Department on organizational, procedural, and policy matters; may provide assistance to legislative committees and interim study groups; provides analysis of impact of proposed legislation on State and local government operations and the private sector; explains and justifies budget recommendations, makes recommendations on department requests for allotments, changes in allotments, personnel levels, grant requests or other control actions; may serve on resource, budget or other departmental committees or participate in task work related to special projects, initiatives, or studies; may serve as expert witness at hearings.

RELATIONSHIPS WITH OTHERS

Employees in this class meet daily by phone or in-person with other analysts to coordinate project activities. They have regular in person or telephone contact with various levels of management and operational staff to conduct analysis, to advise of project impact on programs or operations, or to provide information or clarification in problem areas. Employees meet periodically with departmental management to discuss goals, objectives, and policy impacts, operations and funding policies, project progress, and to resolve problems. They have periodic contact by phone with other State and local government staff to exchange information or discuss project administration and occasionally with Federal and/or State regulatory agencies to clarify interpretations. Employees contact legislative staff, advocacy groups, and/or the press to clarify issues as required.

SUPERVISION RECEIVED

Employees in this class receive general direction from an Administrative Superior who develops goals and objectives. Project reports and products are reviewed in final draft form to determine that objectives have been achieved and to realign objectives to meet future goals. Work must comply with established or agreed upon policies and procedures, Federal and State rules, and/or cost allocation plans.

MINIMUM QUALIFICATIONS

  • Three years of specialized experience performing management improvement studies in such areas as a) organizational analysis, b) systems and procedures analysis, c) records management analysis, d) space utilization studies, e) work measurement or work simplification studies, f) cost benefit analysis, g) budget analysis, or h) other related efficiency and/or effective research studies; AND  
  • A Bachelor's degree in Business Administration, Public Administration, Industrial Engineering, Industrial Psychology, or closely related field OR three more years of technical or staff level experience assisting in planning and carrying out various management improvement studies in a least one of the previously listed areas.

A Master's degree in Business Administration, Public Administration, Industrial Engineering, Industrial Psychology, or a closely related field may be substituted for one year of the specialized experience.

You must clearly describe on your application methods you used in performing studies in one of more of the areas listed.  (Supervisory or management assignments which incidentally or collaterally included management analysis do not normally satisfy the specialized experience requirement for this classification unless they included responsibility for performing management improvement or program operations review studies.  To receive credit, you must clearly describe the type of study(ies) performed and study methods used, and indicate the percent of time spent performing those studies.)

In order to receive credit for relevant courses, you must submit a photocopy of your college transcript(s).