Oregon Public Universities

 

Classification Specifications

MANAGEMENT ANALYST 2

Classification Number: 1181

SALARY RANGE

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Salary Range 23 $3300 $3458 $3623 $3796 $3975 $4175 $4372 $4581 $4800 $5037

GENERAL DESCRIPTION OF CLASS

The MANAGEMENT ANALYST 2 plans, organizes, and conducts management studies of programs, organizational and staffing structures, and budgetary, operational or other administrative systems and provides technical assistance and advice on program planning, fiscal and/or human resource management. Employees in this class also make recommendations for and assist in the implementation of new techniques or procedures to improve methods of operations, strengthen controls, and effectively utilize resources.

DISTINGUISHING FEATURES

This is the second level of a three-level series. It is distinguished from the lower level by the requirement for proficiency in the use of management analysis methodologies. It is further distinguished from the lower level by planning and conducting studies which may cross program or organizational lines and require analyses of multiple variables within interrelated systems. Employees in this class may function as a team leader guiding and coordinating the work of several employees involved in special studies. This level is distinguished from the higher level by the scope and complexity of studies conducted. At this level studies require limited coordination of variables between highly diversified or unrelated systems and are generally limited to agency systems or an area of technical specialization.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below.

  1. Issues Research/System Monitoring.  Typical tasks:  analyzes State and Federal legislation, rules and regulations, policies and procedures, and judicial activities affecting assigned programs or area of technical specialization; evaluates new and existing programs for effectiveness, efficiency and conformity to established guidelines; determines quality of current services and benefits of alternative systems; researches, tracks or monitors administrative data; identifies actual or potential problem areas, discrepancies, or deviations in procedural, budgetary or operational systems; determines solutions and options; applies forecasting techniques to historical and current data to predict fiscal or program impact, refines predictions as additional information becomes available.
  2. Study Planning and Organization.  Typical tasks:  consults with management to initiate studies, identify priorities, define study scope, purpose, objectives, time frames, and resource requirements; organizes a study plan determining methodology, techniques for fact finding, and types of information required; conducts on-site interviews with inter-intradepartmental personnel to observe and discuss operations; reviews applicable laws and regulations to ensure compliance; evaluates collected information for accuracy and adequacy; develops solutions and alternative proposals determining cost and affect on related systems and operations; may forecast agency financial requirements and recommend expenditure levels; serves as team leader providing guidance to other professional/technical team members in study development or on special projects.
  3. Implementation of Recommendations.  Typical tasks:  prepares report of study findings, conclusions, recommendations, and alternatives; recommends funding priorities; documents and justifies recommendations; provides technical assistance during implementation of recommendations, may develop, and conduct training to management and staff in system use and new procedures; communicates budget, program, and/or administrative activity information; may draft legislative proposals, administrative rules, revise policies, and/or write procedures; monitors implementation, makes necessary modifications, and conducts follow-up appraisal of study recommendations.
  4. Budget Analysis and Monitoring.  Typical tasks:  analysis and implements budget for assigned programs; assists in or develops biennial budget request, including decision packages; analyzes current budget and programs for problems or adjustments which impact budget projects; provides technical assistance to program staff during budget development process; reviews budget requests for compliance with appropriate laws, rules, and policies; coordinates cost allocation, Federal reporting, and budgetary administrative activities of assigned programs; monitors program revenues/expenditures for adherence to budgeted allocations, analyzes significant deviations, and recommends corrective measures; develop and prepare budget reports; technical information, and analyses to assist management in budget administration and compliance.
  5. Technical Advisor.  Typical tasks:  acts as liaison for a sections/division with department management on organizations, procedural, operating, and funding matters; advises management on decisions regarding program operations and on matters relating to resource allocation and budget; reviews industry developments and considers possible agency applications; provides technical information, reports, documents, and other data as requested; researches and responds to questions from the public, the private sector, and other agency's personnel; may represent division at various meetings pertaining to particular management studies to discuss, changes in procedures, policies or guidelines that have substantial impact on system or operation; consults with management to assist in establishing management improvement policies.

RELATIONSHIPS WITH OTHERS

Employees in this class are in regular telephone and in person contact with agency management and operational staff to plan, organize, and coordinate project activities. They have periodic contact with program personnel to provide information, clarification, and/or training. Employees periodically contact other State agency staff to exchange information, clarify policies, rules or regulations and discuss project administration. They also contact independent contractors/vendors as needed to obtain information, discuss, or coordinate project activities. They occasionally contact Federal or State regulatory agencies to clarify interpretations.

SUPERVISION RECEIVED

Employees in this class receive general supervision from an administrative superior through meetings or progress reports at critical milestones to assure quality of and progress on intended product. Work must comply with agency and program related statutes, regulations, and other guidelines. Completed projects are reviewed to assure accuracy, consistency with intent, and completeness.

MINIMUM QUALIFICATIONS

  • One year of specialized experience performing management improvement studies in areas such as: a) organizational analysis; b) systems and procedures analysis (manual or ADP); c) records management analysis; d) space utilization studies; e) work measurement or work simplifications studies; f) cost benefit analysis; g) budget analysis; or h) other related efficiency research or program operations review studies; AND
  • a Bachelor's degree in Industrial Engineering, Industrial Psychology, Public Administration, Business Administration or a closely related field; OR three more years of experience assisting in planning and carrying out various management improvement studies in a least one of the areas a) through h) listed previously.

NOTE:  You must clearly describe in the "WORK HISTORY" section on your application, the methods used and type of studies performed in one or more of the listed areas a) through h).  (Supervisory or management assignments do not normally satisfy the experience requirements for this classification unless they included responsibility for assisting or participating in planning and/or carrying out management improvement or program operations review studies.

In order to receive credit for a degree or courses in a closely related field, you must submit a photocopy of your college transcript(s).