Oregon Public Universities

 

Classification Specifications

INVENTORY CONTROL SPECIALIST

Classification Number: 0709

SALARY RANGE

  Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
Salary Range 16 $2476 $2555 $2664 $2769 $2892 $3016 $3152 $3300 $3458 $3623

GENERAL DESCRIPTION OF CLASS

The INVENTORY CONTROL SPECIALIST maintains the perpetual master inventory listings of all nonexpendable property for an agency, coordinates the annual inventories of all property and equipment owned by an agency, and warehouses or disposes of surplus property.

DISTINGUISHING FEATURES

This is a single classification and not currently part of a series of classes.

DUTIES AND RESPONSIBILITIES

  1. Inventory Control. Typical tasks: develops, implements, and maintains inventory control procedures to ensure compliance with State and Federal regulations; maintains a perpetual master inventory listing of all nonexpendable property for an agency including departments and/or branch offices; adds new property to inventory, records transfers and disposition of property on computerized or manual recording system; coordinates the annual physical inventory for the agency by working with the departments and the branch offices to ensure the deadline is met and all property is accounted for; maintains complete record of all inventory forms submitted to the controller's office and General Services; distributes equipment change lists to departments and branch offices with inventory cards and labels for new equipment; trains and works with departmental personnel and field staff on inventory control procedures, preparing proper forms, maintaining location files, and meeting required deadlines.
  2. Property Disposition. Typical tasks: disposes of excess or nonrepairable property through direct competitive sales, scrapping procedures, and donation to sheltered workshops; warehouses surplus property following General Services procedures and guidelines; checks property disposition requests for both estimating resale value of scrap equipment or determining status of equipment which could be used elsewhere in the agency; coordinates the process of locating, distributing, and allocating surplus equipment from departments which no longer have use for it to fulfill the needs of other departments.
  3. Miscellaneous Duties. Typical tasks: maintains a record of the number of copies run on photo copiers; handles minor paper jams and related problems as they arise; prepares reports such as Liability Report and Adjustments to Land, Building, and Grounds and may reconcile fund accounts to the General Ledger; receives and processes printing orders and copy center billings; assigns parking spaces to staff of the agency and notifies payroll of payroll charges concerning parking.

RELATIONSHIPS WITH OTHERS

Employees in this class are in regular contact by telephone and in person with all levels of employees in the agency to explain inventory and property disposition policies, obtain information on the status or location of a piece of property, collect annual inventory reports from departments and field offices, and assign parking. Employees are in occasional contact by telephone and in person with Department of General Services and other governmental agencies in the process of warehousing surplus property and disposing of nonrepairable property.

SUPERVISION RECEIVED

Employees in this class receive general supervision from an administrative supervisor who reviews computer printouts and written reports to assure procedures and State and Federal regulations are adhered to. Employees in this class must comply with State and Federal regulations and agency guidelines concerning property control and General Services Administrative Rules concerning disposal of State property.

GENERAL INFORMATION

Positions are found in central and remote locations throughout State government (e.g., general government agencies, human or natural resource agencies, correctional, mental health, or higher education institutions, hospitals, etc.). They require the willingness to work within the environment associated with the position's location.

MINIMUM QUALIFICATIONS

  • Experience maintaining a perpetual master inventory of property; and
  • Training and/or experience providing knowledge of inventory control systems.